Privacy Policy

ENEOS Ocean Corporation and the ENEOS Group (hereinafter referred to as the "ENEOS Group") promises to appropriately treat personal information as follows based on the relevant laws, guidelines, the ENEOS Group Philosophy, the ENEOS Group Code of Conduct, in-house regulations, and this Privacy Policy (hereinafter generally referred to as "relevant laws, etc.").

1. Personal information protection system

We have created and maintain a system designed to properly protect user information. We have also established a compliance program, which is continually implemented and updated, that requires board members and employees to protect personal information.

2. Managing personal information security

We are careful that users' personal information is managed safely, accurately, and in the latest status when acquiring, using, storing, disclosing and managing said information, and we will thoroughly implement the security management measures as detailed below to ensure that the information will not be leaked nor wrongly accessed.

1.Basic policy
We have established this Privacy Policy to ensure appropriate handling of personal information.
2.Preparation of discipline regarding the handling of personal information
We have prepared internal regulations that provide rules on the acquisition, use, disclosure and management of personal information, as well as on the responsibilities of persons handling personal information.
3.Organizational security management measures
We have prepared a system necessary for the protection of personal information, with the President as chief executive on this matter.
4.Personal security management measures
We provide training sessions to our employees regarding the matters to be noted in handling personal information.
5.Physical security management measures
We take security management measures to prevent theft, loss, etc. of any equipment, electronic media, documents, or the like that deal with personal information.
6.Technical security management measures
We control the access, qualifying persons who may handle each item of personal information.
7.Understanding the external environment
When storing personal information outside Japan, we first obtain information on the system regarding personal information protection in the country and then take appropriate security management measures. For more information on the country in which we store the information and other matters, please contact us at the point of contact specified in "8. Handling of inquiries and requests for the disclosure, change, or stoppage of use of personal information."

Furthermore, the ENEOS Group may subcontract part of this work and provide personal information to the work subcontractor to the extent necessary to achieve the purpose of use. In such a case, we sign an agreement with said work subcontractor(s) regarding the handling of personal information and take other steps necessary for appropriate subcontractor management and supervision.

3. Clarifying the purpose of use

When acquiring personal information, we clarify its intended purpose of use along with other matters in accordance with the relevant laws, etc., and then either inform the user thereof directly or publicly disclose said matters. We use obtained personal information for the following purposes after analyzing the information as necessary.

  1. (1)For contact / responses to business partners (including personal customers and businesses that may become business partners) regarding work / transactions
  2. (2)To give information about and provide products and services to business partners
  3. (3)To carry out subcontracted work in cases where the ENEOS Group receives the provision of products or services from a business partner or is entrusted with handling of personal information
  4. (4)To respond to legal obligations or demands (including reports to domestic and international regulatory bureaus, judicial / administrative agencies, and stock exchanges and responding to audits thereof)
    Furthermore, in the following cases, we may use personal information without contact to the user directly or public disclosure.
    1. (1)If there is a risk that informing the user of or publicly disclosing the purpose of use may damage the life, health, property, or other rights and profits of the user or a third party
    2. (2)If there is a risk that informing the user of or publicly disclosing the purpose of use may damage the rights or appropriate profits of the ENEOS Group
    3. (3)If cooperation is required for a national agency or regional organization to fulfill legally determined work and there is a risk that informing the user of or publicly disclosing the purpose of use may impede the fulfillment of the said work
    4. (4)If the purpose of use is deemed obvious from the status of acquisition

4. Joint Utilization

Our customers' personal information may be used jointly by parties as detailed below.

  1. (1)Items of personal information to be used jointly: Any and all personal information we have obtained.
  2. (2)Scope of parties who jointly use personal information: ENEOS Holdings Inc. and the ENEOS Group
  3. (3)Purposes of use of joint utilization: The purposes of use as described in item 3 above.
  4. (4)The party responsible for joint utilization: ENEOS Corporation

5. Provision to third parties

As a rule, we do not share personal information with third parties. However, in the circumstances listed hereafter, personal information may be shared with or disclosed to a third party.

  1. (1)If permission has been granted by the user
  2. (2)If the information is to be shared with a separate entity with which we have a confidentiality agreement and when required to fulfill the ENEOS Group's objectives
  3. (3)If personal information is to be shared within the ENEOS Group or with a specific entity, such as a company, and when this has been publicly disclosed or the user has been informed of such
  4. (4)If the information must be shared or disclosed as an exception for legal reasons
  5. (5)If disclosure or provision is required to prevent danger regarding the life, health, or property of the user or a third party

6. Transfer of personal information to overseas

If providing personal information to a third party, such as an overseas business partner, including work subcontractors and parties with shared use, the ENEOS Group takes the necessary and appropriate measures determined by law.

7. Use of anonymized information and pseudonymized information

The ENEOS Group may use personal information having turned it into statistical information or having otherwise edited it to prevent personal identification, in order to improve our products and services. In such a case, we do not acquire descriptions deleted from the said personal information or information regarding the processing method, nor do we compare the said anonymized information and pseudonymized information with other information in order to identify an individual in the personal information used to create the anonymized information and pseudonymized information. Also, we take the necessary and appropriate measures regarding the handling of anonymized information and pseudonymized information.

8. Handling of inquiries and requests for the disclosure, change, or stoppage of use of personal information

If a user contacts us about the handling of their personal information or requests that we disclose, change, or stop using their personal information, we will handle their inquiry or request quickly and properly after first verifying their identity.

(1) Inquiries to this Company

ENEOS Ocean Corporation
Administration Department, Administration Group

(2) Inquiries to other companies in the ENEOS Group

Please contact the respective company. If you inquire at the location listed above in (1), please be aware we may forward your inquiry to the respective Group company.

9. Revisions and notifications of this Privacy Policy

This Privacy Policy is subject to full or partial revisions. In such a case, the changes will be listed on our company website.

Takashi Hirose, President
ENEOS Ocean Corporation

Handling of personal information on this website

Users' personal information on this website is handled as outlined below based on the "ENEOS Group Privacy Policy."

1. Collection of user information

In line with the purpose defined on this website and in accordance with using this website's services, we may ask users for the following information. A user's personal information will not be used for any reason other than its intended purpose of use.

  1. The user's name, email address, zip code, address, telephone number, etc.
  2. The user's age, date of birth, gender, job, company name, etc.
  3. The user's interests, magazines to which the user subscribes, etc.
  4. Services the user uses, the user's hobbies, etc.

2. Use of cookies and Web beacons

We use cookies and Web beacons for the following reasons. Note that cookies and Web beacons do not contain personal information (such as the name, address, date of birth, or email address) of the user.

  1. To prevent users who use our membership services from having to input their password each time they visit this website
  2. To statistically process data on users' activity on this website for the purpose of improving our website services
  3. To provide users with services that are relevant to their interests and to customize services to satisfy each individual user
Technology for saving and reusing the information about the user who accessed the website.
Web beacons
Technology for measuring how many times access was performed to the specific page.

3. Use of user access logs

Information such as when and from where a user has accessed our website is compiled on our web server or ASP-type measurement server as an access log.
We may use such data for the reasons listed below.
Note that such data cannot be used to identify an individual.

  1. To identify the source of and solve any server related problems that arise
  2. For administration of this website

4. Blocking cookies

Your browser can be set to block cookies or to display a warning message when cookies are received.
Most services on this website can be used without cookies. However, without cookies, the services may be limited, and you may not be able to use some services.

5. Security measures

To protect users' personal information, Secure Sockets Layer (SSL) is used by the following services on this website.

  1. Online inquiry forms

6. Personal information protection policy changes and notification

These policies may be changed in part or in whole. Notice of any changes will be posted on this website.

7. Use of advertisement distribution service

  1. We may employ an advertisement distribution service provided by a third party. In such a case, said third party may use cookies or similar means to obtain and utilize user visit/action history information.
  2. Cookie and other information obtained by said third party will be handled in accordance with said third party's privacy policy.
  3. Using the opt-out (suspension of advertisement distribution) method provided by said third party, you can stop user visit/action history information that is collected by said third party from being used for advertisement distribution.

Personal information used within our transfer and product delivery work

Users' personal information is handled as outlined below based on the "ENEOS Group Privacy Policy."
To facilitate the transfer of funds between customers and parties to transactions, we collect personal information from both customers and parties to transactions. This information is not used for any other purpose.